Finance & Membership

F.R.E.D. Letters

2012-2013

May

April

March

February

Additional Membership Categories

Bargaining unit substitutes

Available to educators who have worked at least one day as a substitute. This should go through the local bargaining unit if substitutes are recognized in their contract. If substitutes are not recognized in the local unit, the person can be enrolled as a miscellaneous substitute. The dues shall be one eighth (1/8) of the full-time MEA membership dues and 25 percent of the full-time NEA dues per month.

F.R.E.D. Letters

Local Membership Chair Web site

Now available is a self guided training of the Local Membership Chair Website.

Sample Calendar of Duties

Daily Duties: Deposit receipts

Weekly Duties: Remit PAC

Monthly Duties:
Prepare Financial Report
Pay Bills
Reconcile Bank Statement
Verify membership records with MEA billings

Annual Duties:

Other Tips

___ If there is a loss of funds due to fraud or dishonesty of officers or staff NOTIFY MEA Director of Legal Services IMMEDIATELY.

___ If local owns personal property obtain insurance coverage as desired.

___ Verify that all PAC monies are being handled appropriately and timely.

___ Verify that locals permanent records are organized and safeguarded.

___ Records Retention Schedule available in the Local Treasurers Handbook.

Constitutional Language

The Local Treasurers Handbook provides some language that could be used for the local association constitution.

Governmental Reporting Requirements

FINANCIAL

Timeline

Determine whether or not your local needs to incorporate Immediately

Internal Review of Financial Records

An internal review of financial records should always be done when a new Treasurer is appointed.  We recommend an annual review. 

Critical procedures to be completed by independent reviewer or committee include:

___ Account for numerical sequence of checks

___ Verify cash disbursements for supporting documentation and proper approval 

___ Verify receipt of all payroll deduction amounts from the school payroll office by comparing to payroll listing and calendar of pay dates

Treasurers Training Tidbits

These training files were created to provide quick references for local association treasurers.

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