Keep These in a Safe Place!

Maintain an easily accessible personal file(s) at home or at school that contain important documents such as:

• Licenses and/or certificates

• Diplomas

• Transcripts of credits and degrees

• Record of job-related seminars, workshops and conferences

• Letters of appointment or hire

• Employee contracts, including any supplemental contracts

• Record of hire from the employer's official minutes (Board meeting minutes)

• Record of accumulated sick leave and other leave days (personal, vacation)

• Copy of assignment schedule

• Log of tax-deductible job-related expenses

• Copies of insurance policies

• Information from the retirement system

• Yearly salary notice provided by the employer

• Documentation of commendations, awards, and honors

• Employee salary or wage schedule; pay stubs

• All evaluation records

• Letters to and from parents and students

• Letters to and from administrators/supervisors and department heads

• District policies on student discipline, suspension, expulsion, corporal punishment

• Record of disciplinary methods used in handling student problems, including date and witnesses involved

• Record of assaults, violence or workplace thefts

• Written personal reconstruction of events surrounding student injuries

• School calendar

• Fringe benefit information; records on insurance claims

Updated: February 18, 2009 8:12 PM